Coordinator, Events Experience, National Orbis Events & Operations (12-month contract)

Job Type:Temporary Contract
Work Model:Hybrid
Reference code:126930
Primary Location:Montreal, QC
All Available Locations:Montreal, QC

Our Purpose

At Deloitte, we are driven to inspire and help our people, organization, communities, and country to thrive. Our Purpose is to build a better future by accelerating and expanding access to knowledge. Purpose defines who we are and gives us reason to exist as an organization.
By living our Purpose, we will make an impact that matters.

• Have many careers in one Firm.
• Experience a firm where wellness matters.
• Be expected to share your ideas and to make them a reality.

What will your typical day look like?

The Event Coordinator reports into a Manager on the National Orbis Events & Operations team. You will be responsible for event planning and operational support of the flagship Conference Centre in Montreal, with additional event planning support for Toronto and Vancouver, as well as administrative support.

Accountabilities include:

• Responsible for end to end in-person, virtual, and hybrid conferences/meetings/special events planning for our flagship conference centres
• Co-ordination of all logistical aspects of events, in line with Deloitte policies, to include:
  • Venue selection (when applicable)
  • Review and approval of vendor contracts
  • Cost projection and budget analysis for each event
  • Online registration/event management
  • Rooming lists
  • Meeting room set-ups
  • IT and audio-visual requirements
  • Catering arrangements/menu selection
  • On-site registration for large scale events
  • Co-ordination of on-site simultaneous interpretation (when applicable)
  • Ground transportation arrangements (when applicable)
  • Supplier and vendor management
  • Advise and collaborate with clients in sharing industry best practices
  • Onsite support for all events
• Operational support of Montreal flagship office, with a national lens, including:
  • Support of creation and management of operational documents
  • Process development
  • Hospitality vendor oversight and participation in KPI program
  • Temporarily support the transition of the same hospitality vendor to the Vancouver and Montreal offices, including alcohol management process
• Support process improvement projects, with Managers and Senior Manager
• Identify areas of improvement or opportunities for efficiencies in current processes and support operational duties for experience and operations as required
• Administrative support to ensure smooth operations of Orbis Events & Operations Team
• Be a strong team player, contributing to a positive and collaborative team environment
• Additional tasks as required.

About the team

The National Orbis Events & Operations Team, within CBS, is responsible for delivering distinctly Deloitte experiences andoperational excellence for our people, our clients, and community within our flagship offices (Montreal, Toronto,Vancouver). Team members are expected to be strategic thinkers and team players, ensuring collaboration among all operating and enabling areas to create a cohesive ecosystem with hospitality management as a large area of focus.

Enough about us, let's talk about you

You are someone who has expertise in the following areas:

• Minimum of 1-3 years' experience in an event coordination role or operations
• Experience with event management software (Cvent) and other event technology solutions (Zoom, MS Teams, SpotMe)
• Advanced computer skills in MS Word, Excel & Outlook
• Excellent verbal and written communication skills
• Ability to work independently, under time pressure and deal effectively under stress
• Accuracy and attention to detail
• Ability to multi-task
• Excellent interpersonal, time management and client service skills
• Flexibility to work overtime
• Able to work onsite
• Due to the nature of the role having interactions with National & Global clients, bilingualism in French and English is required for this position

Total Rewards

The salary range for this position is $47,000 - $78,000, and individuals may be eligible to participate in our bonus program. Deloitte is fair and competitive when it comes to the salaries of our people. We regularly benchmark across a variety of positions, industries, sectors, targets, and levels. Our approach is grounded on recognizing people's unique strengths and contributions and rewarding the value that they deliver.

Our Total Rewards Package extends well beyond traditional compensation and benefit programs and is designed to recognize employee contributions, encourage personal wellness, and support firm growth. Along with a competitive base salary and variable pay opportunities, we offer a wide array of initiatives that differentiate us as a people-first organization. Some representative examples include: $4,000 per year for mental health support benefits, a $1,300 flexible benefit spending account, 38+ days off (including 10 firm-wide closures known as "Deloitte Days"), flexible work arrangements and a hybrid work structure.

Our promise to our people: Deloitte is where potential comes to life.

Be yourself, and more.
We are a group of talented people who want to learn, gain experience, and develop skills. Wherever you are in your career, we want you to advance.
You shape how we make impact.
Diverse perspectives and life experiences make us better. Whoever you are and wherever you're from, we want you to feel like you belong here. We provide flexible working options to support you and how you can contribute.
Be the leader you want to be
Some guide teams, some change culture, some build essential expertise. We offer opportunities and experiences that support your continuing growth as a leader.
Have as many careers as you want.
We are uniquely able to offer you new challenges and roles - and prepare you for them. We bring together people with unique experiences and talents, and we are the place to develop a lasting network of friends, peers, and mentors.

The next step is yours

At Deloitte, we are all about doing business inclusively - that starts with having diverse colleagues of all abilities. Deloitte encourages applications from all qualified candidates who represent the full diversity of communities across Canada. This includes, but is not limited to, people with disabilities, candidates from Indigenous communities, and candidates from the Black community in support of living our values, creating a culture of Diversity Equity and Inclusion and our commitment to our AccessAbility Action Plan , Reconciliation Action Plan and the BlackNorth Initiative .
We encourage you to connect with us at accessiblecareers@deloitte.ca if you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations) or indigenouscareers@deloitte.ca for any questions relating to careers for Indigenous peoples at Deloitte (First Nations, Inuit, Métis).
By applying to this job you will be assessed against the Deloitte Global Talent Standards. We've designed these standards to provide our clients with a consistent and exceptional Deloitte experience globally.
Deloitte Canada has 30 offices with representation across most of the country. We acknowledge our offices reside on traditional, treaty and unceded territories as part of Turtle Island and is still home to many First Nations, Métis, and Inuit peoples. We are all Treaty people.

Job Segment: Administrative Assistant, Operations Manager, Business Process, QC, Developer, Administrative, Operations, Management, Quality, Technology